PLEXSYS Resolves Data Fragmentation Issues and Boosts Reporting Efficiency for Military Organizations

Background

PLEXSYS, a leading provider of advanced training systems for the Department of Defense, faced significant challenges in accessing data and making informed decisions. With scattered data across multiple systems, such as Salesforce, RDR, ERP and Deltek Costpoint, consolidating data for effective decision-making was impossible. This data fragmentation resulted in inefficient decision-making processes based on guesswork, hindering operational progress. Additionally, comparing payrolls was a cumbersome task due to the dispersed data.

Recognizing the critical need for data-driven decision-making, PLEXSYS turned to Acterys for a solution.

Key Challenges

• Scattered data across multiple systems.
• Antiquated annual operating plan and budgeting cycles.
• Concerns with data security.
• Lack of real-time insights, hindering operational planning.

Solution Implementation: Acterys to the Battle Station

After evaluating various options, PLEXSYS CFO Doug Childress selected Acterys as the comprehensive solution to these challenges. Acterys seamlessly integrated with Power BI, an existing component of their network design, addressing PLEXSYS’ primary concern of data security. This integration allowed PLEXSYS to consolidate payroll data from different platforms into a unified space, empowering the company to compare records and make informed decisions about their development.

Results

PLEXSYS praised the smooth implementation process, with Childress remarking:

“I’ve been involved in probably four or five conversions in my life, and relatively speaking, I think this one went pretty smooth. This has been a WIN for us.“

With Acterys, PLEXSYS achieved real-time connectivity with its ERP system, granting employees access to payroll data according to specific contracts. The successful implementation of Acterys empowered PLEXSYS to interpret data and make informed decisions through analysis. The organization developed key performance indicators and management reports, enhancing its decision-making capabilities and management efficiency. With Acterys as its ally, PLEXSYS optimized operations and transformed its approach to decision-making. 

Significant Improvement in Operations

The implementation of Acterys significantly streamlined PLEXSYS’ operations. Previously, the organization struggled to determine the profitability of software options, leading to inefficiencies. By consolidating data through Acterys, PLEXSYS gained a clear understanding of its most profitable software, enabling the company to optimize its operations accordingly. The shift from guesswork to data-driven decision-making propelled PLEXSYS towards improved profitability and efficiency. 

Enhanced Data Security and Reporting Efficiency

Acterys addressed PLEXSYS’ data security concerns by providing Microsoft Azure as a secure hosting solution. This ensured the integrity of its operations and enabled seamless data restoration. Leveraging the write-back capabilities of Acterys and integrated with Power BI, PLEXSYS can generate real-time reports, including midmonth updates. This eliminates the time-consuming process of gathering and analyzing data manually, significantly enhancing operational efficiency.  

Seamless Transition with Quick Solution Acceptance

The support provided by Acterys ensures seamless implementation, with minimal disruptions to existing workflows. Corporate officers witnessed the true potential of Acterys once they analyzed the utilization of employees. PLEXSYS found some groups with a 95% utilization, and others with 45%. Through this, they were able to decipher their roles and understand their contributions. 

The positive experience with Acterys solidified PLEXSYS’ faith in the platform, leading to its wholehearted acceptance by corporate officers and peers alike. The organization recognized the potential of Acterys to revolutionize its approach to decision-making.

PLEXSYS plans to further leverage Acterys by integrating Salesforce and its HR system, centralizing data and enhancing decision-making capabilities across operations. The company aims to gather more data, clear a Salesforce backlog, and conduct further analysis. The organization has witnessed strong support for Acterys internally, with Childress saying, “My peers at the company are all for Acterys! They’re embracing it, they’re loving it.”